Position: Trust Admin Assistant – Maternity Cover (The Southfield Trust)

Job Details

Hours of work: 32.5 hrs per week
Working pattern:
Part‑time, Term‑time only (salary pro‑rata)
Fixed‑term contract: 1 year

Closing date:
Midday Friday 03 July 2026

This post is covered by the Childcare Disqualification Regulations 2018.
Role Summary

As an Administrative Assistant you will support the day‑to‑day operations of one of our schools, providing clerical assistance, data entry, and coordination of key documentation.
Responsibilities
• Provide general clerical support in a busy main school office, especially coordinating documentation of Educational Health Care Plans (EHCP).
• Minute meetings, maintain pupil data on the Trust’s information system (Bromcom) and submit Census Returns.
• Cover main office duties when required.
• Use standard Microsoft software, including Excel.
• Communicate with Trust team members, external professionals and agencies.
• Work at any of the six sites permanently or as cover.
• Possess knowledge of safeguarding procedures.
Qualifications & Requirements
• Genuine passion for education and the well‑being of children.
• Drive to deliver a high standard of customer service.
• Excellent communication and word‑processing skills.
• Excellent organisational skills and ability to meet deadlines.
• Ability to work collaboratively with colleagues across the Trust.
• Patience, flexibility, and a positive attitude.
• Self‑motivated and proactive.
• Successful DBS Enhanced clearance and references.
• Completion of a self‑declaration form confirming non‑disqualification under the 2018 Regulations.
Benefits
• Supportive and welcoming staff team.
• Free Employee Assistance Provider (EAP) for staff wellbeing.
• Opportunities for professional development.
• Dynamic and creative work environment.
• Actual salary of £19,515 (based on Single Status Grade 4.9 / £25,185 FTE).
• Term‑time only contract, paid for 46 weeks per annum.
• Hours 08:30 – 15:30, five days a week, with an unpaid half‑hour lunch.
• Fixed‑term contract for one year, subject to a successful six‑month probationary review.
How to Apply

We do not accept CVs.

Application forms and further information are available on our website:
Applications can be sent to recru

Interviews will be held on Friday 10 July 2026.

The Southfield Trust is committed to safeguarding and promoting the welfare of children and young people.

All staff will hold or be willing to obtain an enhanced DBS check.

The Southfield Trust is a multi‑accredited or multi‑ academy trust.

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Contact

The Southfield Trust
3 Broadwater Way
Eastbourne
East Sussex
BN22 9PZ

Email: recru
Website:
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